Privacy Policy


This Privacy Policy sets out the basis on which we will process the personally identifying information (personal data) that we collect and receive in the normal conduct of our business. It is important that you read this privacy notice together with any other privacy notice or fair processing notice we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

Who we are?

Medannex Limited (“Medannex”, “we” or “us”) is the data controller (or joint data controller) in respect of personal data that you submit to us or that we collect from or about you. We are a limited company whose registered office is at 1 Lochrin Square, 92-98 Fountainbridge, Edinburgh EH3 9QA.

If you would like to know what information we hold about you or if you have any other queries or complaints in relation to this Privacy Notice, or our website, our contact details are as follows: Medannex Ltd, 1 Lochrin Square, 92-98 Fountainbridge, Edinburgh EH3 9QA / Tel: 0131 357 4251; email: (Compliance Officer:

What data do we collect?

Personal data may be provided by you when using this Website subject to your prior consent to the use of cookies (see below). In the course of our business, we may also collect the following information from you:

You are responsible for any third-party personal data shared by you with us and you confirm that you have such third party’s consent to provide that personal data to Medannex.

Clinical trials

If you agree to take part in a research study for which Medannex is the data controller (or joint data controller), we will collect the minimum personal data needed for the purposes of the research project. Most information we receive for the purposes of our research studies is pseudonymised or anonymised and therefore does not constitute personal data. Information about you will be used in the ways needed to conduct and analyse the research study. We may keep a copy of the information collected about you. If you would like to find out more about why and how patient data is used in research, please visit the Understanding Patient Data website. If you have any questions regarding how Medannex handles your personal data, please email

In relation to any personal data which is used in a research study, when the study has finished, the relevant study team will be informed of the findings and will be encouraged to share a summary on their website and/or newsletters. In addition, the results may be reported on our website (, on a publicly accessible database (eg., or, in medical journals and presented at scientific conferences. All results published will be anonymised, which means that no personal details will be revealed, and you will not be identifiable from them.

If you are participating in the ATTAINMENT study, the Liverpool Clinical Trials Centre (LCTC) Privacy Notice can be found at

How is your personal data collected?

We use different methods to collect data from and about you including:

How we use your personal data (Purpose); Lawful basis

We may process personal data if one of the Purposes set out below applies:

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

Data Security

For as long as we maintain records of your personal data, we will keep it up to date and protect it with appropriate security measures. We maintain technical and physical safeguards that are designed to protect the security and integrity of your personal data, and to guard it against accidental or unauthorised access, use, alteration or disclosure to unauthorised third parties. Where we keep personal data files on local devices, these devices are protected and accessible only to our authorised employees. We regularly review our security systems to ensure that your personal data remains safe and secure.

Data Sharing; International Transfers

We shall not sell your information. We shall not share your information with any third party except as required by law. We may share your personal information with technology suppliers both within and outside the European Economic Area (EEA) pursuant to contractual arrangements or regulatory obligations we have with or owe to them. On occasions we may need to share your personal data with regulatory authorities, government agencies and law enforcement agencies. If so, we will use reasonable endeavours to notify you before we do this, unless we are legally restricted from doing so.

The level of information protection in countries outside the EEA may be lower than that offered within the EEA. Where third parties with whom we share your personal information process it outside the EEA, our written agreement with them will include appropriate contractual clauses to ensure that your personal information remains protected and secure in accordance with applicable data protection laws.

Duration of Storage:

Our policy is that we will maintain records of your personal data for as long as (i) we are required for legal and/or regulatory purposes in relation to clinical trials and associated matters, (ii) you remain an employee, intern, contractor, consultant or have any other business relationship with our company and for up to 2 years afterwards, and (iii) legal or tax reasons require us to keep some data for periods longer than 2 years – if so, this will be made clear to you. The CVs of unsuccessful job applicants will be retained for no longer than 1 year after the position has been filled. At the end of these periods (or earlier if requested), our Compliance Officer will ensure that both digital and physical records of personal data are deleted.


As you navigate through our website, certain information can be collected passively, without your actively providing the information, using various technologies and means, such as Internet Protocol (IP) addresses, cookies, Internet tags and navigational data collection.

Web beacons, cookies and other tracking technologies do not automatically obtain personally identifiable information about you.

Third Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. Medannex does not control these third-party websites and is not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

Your Rights

Under privacy regulations you have certain rights in relation to your personal data to:

You also have the right to make a complaint at any time and we would of course welcome the opportunity to deal with any issues first – please contact our Data Compliance Officer:

You are also free to make a complaint directly to the UK Information Commissioner’s Office (

Changes to our Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our business. All such changes will be posted to our website and if we consider it to be appropriate, we will notify subscribers of any material changes by e-mail.

Latest updated: 4 May 2023